User profile pages are an invaluable way of introducing employees to each other. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Engaging staff with vibrant images is a great way to entice them to explore the content further. Managers also have more central oversight of the teams collective skills with employee profiles. And so more users than ever are navigating intranets from mobile devices. Highlighted in this example are just a few of the wide range of choices available. All navigation categories should be logical and unambiguous. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Launch video. Check out MyHubs Resource section for more guidance on the custom CSS feature. In this chapter, we take a look at best practice intranet design. All you need to do is select the appearance tab and click on the color you want from the palette. A project go-live announcement email is the perfect vehicle for that. These contributors may be based on job, department, or location. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . As a result, many companies have opted instead for a task-based approach to intranet navigation. Focus on user experience. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Simply turn it back on when you are ready. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. Forum members are automatically notified about a new post without the need to directly login to the forum. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. Organizational charts and contact databases: These are very helpful, especially for communication across departments. In the example below, you can easily see who is online and available to chat. More detailed guidance on employee surveys is available on our blog. Offers advanced security and protection. The new site launch is available and the URL is www.brainvire.com. Intranet Launch Ideas. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Leaders can still be visible and accessible. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. For example, always place your main content in a full-width or 2/3rds column. Employees can connect with colleagues in a team or project setting as well individually. The homepage also has a brief mission statement. New business announcement email. Many companies recruit internallythrough email. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Over the course of the next few months, we will be adopting G Suite for . It is, in this sense, a fully-functional intranet news . These features provide a better overall experience and one that employees appreciate, if not love. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. The information in each expanding text area doesnt load until the user clicks the chosen product. Keep it fresh. The best video content has a clear focus and is short and sweet. From homepages through to directories, there are plenty of ideas to get you started. Intranet welcome message example 4: Staff handbook. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Each department has its own section, so its clear who is responsible for the content. Happy Hour 1: Give new employees a brief introduction. We discuss how to keep your intranet engaging. Gather ongoing feedback on specific issues with a snap poll. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. The intranets home page sets the standard for your whole intranet. Nowadays, its essential to have a mobile-responsive intranet. Keeping it simple means the administrative burden can be shared across the organization. We'd love to chat with you more about how Workmates can benefit you and your employees. Naming the intranet. Back in the old days, employees used a company intranet largely to save and share files. JPEGs or PNGs are the best choices. Accordions and expanding text are perfect for mobile-responsive intranets. Alternatively, you can use an embedded G Suite or Office 365 app. And its also possible to embed hyperlinks or iframes directly in the intranet. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. You can easily change the font, colors, margins or layout of one or all of your pages. Too many intranet pages and you run the risk of the site become overly complex. Here are a few things to keep in mind when announcing new features or updates. Simple, straightforward administration tools are a must. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Intranet designs look and work differently on mobile devices. Corporate Intranet Portal homepage. This popular feature will improve engagement and empower employees. The first thing that hits you is the happy, joyful image. 2. Page, section, and content headings need to be specific and relevant. Administration tools allow you to edit pages and upload content, videos, or graphics. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. It also allows a company to reach out to an existing customer base . Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. In the example below, workers can log in using their Google or Office 365 password. Popular Examples of Intranet and Office 365 and Components. This intranet homepage is a fantastic example of how it should be done. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. You can pick and choose from a variety of templates as appropriate to your organizations needs. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Announce your new release with a product email - Send it 5 days before the product launch. Your intranet will become the central hub for your company online. Not all of your users require access to edit the spreadsheet data directly. And it means administrators have complete control over the presentation of intranet content. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. Results that add up where it matters most: your bottom line. Its time to refine the design of your new intranet. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. Search filters should include tags, headlines, authors, and teams. And it promotes a friendlier, more people-focused company culture. Say, for example, you want to change the color scheme in line with your new corporate image. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. First impressions really do count. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. This example has identified quick links with an engaging icon. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. drive productivity to new highs. Its always a good idea to pilot your intranet before going live. Following this rule also helps you focus on whats really important. Use a consistent page layout and neutral color palette. Harness the power of Google and Microsoft in one platform with universal access for all staff. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Wayfinding helps users to find their way around the site. In this example, they have the latest company news clearly positioned below the main intranet banner. Employees can self-manage their profiles, updating and refreshing the information as required. Create your own customized forms using the intranets easy forms builder with drag and drop fields. One of the keys to working more efficiently is to get a single communication system. In the past . But the real power of leadership communication lies in the way it is realized. 1. Page header images and banners at the top of each page are a great design feature. And aim to include a mix of team and corporate news for a personalized user experience. The staff directory allows employees to see who is online. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. The intranets notifications tool is a very handy feature. When it comes to customization, the skys the limit with CSS so let your creativity run wild. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Make sure buttons and menus are finger-friendly. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. Employees can upload pictures from a corporate event and share them with the whole company. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Its a central hub designed to make it easier for employees to access all they need to get the job done. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. It dictates how users find data within the site. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Why not use a colorful visual to grab users attention. This certainly makes ongoing management and maintenance easier. Please find a copy of our staff handbook. Employee Engagement, Comms and Recognition. Here you can find an example for one of my go-live emails. About Press Ganey. Fully customizable intranet templates save time and hassle. It's free to sign up and bid on jobs. Say your business has a weekly sales spreadsheet. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. We are pleased to announce the launch of our brand new website! A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. New hirescan use it to find their place with easy-to-access documents, up-to-date org. For maximum effect, the golden rule is to keep it simple. Integrates well with other Microsoft 365 and third-party apps/platforms. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Here they are: 1. Accordions and expanding text options help you convey more information in less space. Internal Communication Examples of Leadership Comms. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Or make it completely mysterious. HR will have a parent page, which will be the gateway to all HR informationand data. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Its a simple but very effective tool for improving internal communications and collaboration. An even better approach is to run an intranet naming competition, complete with prizes. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Some businesses organize the intranets content by team or department. Bringing them together, bringing out the best in them, and enriching your company culture in the process. Even worse, it could see employees seeking alternative tech solutions. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. 10. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. And its a big tick for businesses looking to be greener and reduce their paper consumption. There are a few elements that we recommend for a successful launch day. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Set up public or private chats on the intranet. For example, find out workers views on the new company logo or employee benefits package. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Test drive your mobile intranet design before going live to ensure its fit for purpose. Either way, theres a lot at stake. Collaborating on projects. Get staff members involved from the get go. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! You can also set up topic-based conversations using # channels. And if you are using lots of videos on your intranet, then upload them first to YouTube. The Purpose of the Modern Intranet. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Clinked is a white-labeled intranet app for businesses. Align teams with a newsroom and announcements page. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Make sure users can navigate without hesitation. and Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. . Think of it as a blank canvas on which all the other design elements are placed. Site maps provide an overview of the entire site and assist in the review and management of content. An easy-to-follow dropdown menu sets out the available tools. It is my great pleasure to announce that he will be joining us in the . Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. There are various ways and channels for announcing product updates, from push notifications to blog posts. The following section showshow intranets help companies become more effective. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. You can then embed the video in an iframe or widget on your intranet. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. Older generations, however, tend to navigate through the pages to find the information they are looking for. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. While knowledge sharing, training, and onboarding can all be enhanced with video. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! Forums are a convenient tool in businesses with distributed teams. Do away with complicated track changes and emailed versions of documents. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. And they are also a useful way to highlight new features and content. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Site navigation is fundamental to a successful intranet. Ideally, it should be possible to navigate the most important information without having to search. Say, for example, you want to change the color scheme in line with your new corporate image. They encourage a community approach to share and managing . Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. The interactivity features so commonly today were virtually unknown. We are delighted to have you on our team! Easily embed assets and have centralized permissions applied. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. How Has Intranet Technology and the Workplace Changed? This type of announcement email has the purpose of introducing a new business or location. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . This example shows how you can group forms in a single area on your intranet, providing easy online access. This is good news for new starters, especially. A text-heavy intranet makes for a dull and uninspiring user experience. Make sure that you regularly review the content and remove any out of date or obsolete information. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Set up a system of subscriptions and notifications, so members never miss out on vital updates. And advanced search functions such as. An internal job posting email template. And its also a good idea to set up your quick links on the home page to make it easy for the user. An intranet software makesonboardingeasier than ever. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Let's start looking out one appropriate email of your interest from the number of templates / samples . Use your Intranet for Internal News & Keep Employees Updated. Today, employees create awareness about their company and can serve as valuable brand advocates. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Example #3: Social feeds in real estate. All the best intranets make sure this information is organized logically, so it is easily accessible. And its a great way to match an employee up to a skillset or collaborative project. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Faster and more accurate, automated workflows make life simpler. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices.
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